Portfolio HOA and Condo Management

Portfolio HOA and Condo Management Services

Flexible, Professional Oversight for Boards Managing Multiple Communities

Streamline operations, maximize financial health, and empower your board with expert portfolio HOA and condo management.

Managing multiple communities under a single board or property management umbrella demands a careful balance of compliance, financial transparency, and operational efficiency. At Royale Management Services, we offer specialized Portfolio HOA and Condo Management services tailored to meet the diverse needs of boards responsible for multiple properties.

Our flexible model allows us to deliver professional support across your entire portfolio—whether it’s a handful of boutique communities or a network of mid-sized associations.

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Our Services

Centralized Financial Management

Simplified reporting and individualized budgets for each community you oversee.

  • Monthly financial packages for each association
  • Reserve tracking and capital improvement planning
  • Assessment billing, collections, and cash flow monitoring
  • Consolidated reporting for board-level oversight
Tailored Administrative Support

Keeping each community compliant, organized, and board-ready.

  • Separate meeting preparation and recordkeeping per association
  • Governing document maintenance (bylaws, CCRs)
  • Annual report filing and legal compliance tracking
  • Member communication templates and notice coordination
Maintenance Coordination Across Properties

Ensuring property upkeep standards are met—efficiently and consistently.

  • Vendor management and contract oversight for each property
  • Preventative maintenance scheduling and inspections
  • Emergency repair services and disaster readiness plans
  • Shared vendor savings across portfolio (when applicable)
Board Support and Strategic Planning

Strengthening board leadership with professional management tools and advice.

  • Board orientation and training sessions
  • Customized dashboards and operational tracking
  • Budget planning workshops and reserve study integration
  • Transition planning for new board members or communities
Resident Communication and Portal Access

Providing unified yet property-specific access for owners and residents.

  • Community-specific online portals for payments and documents
  • Resident request tracking and customer service support
  • Digital newsletters, announcements, and event calendars
  • Emergency notifications across multiple properties
Compliance, Legal, and Risk Management

Protect every association under your care with consistent oversight.

  • Fair Housing, ADA, and corporate compliance monitoring
  • Risk assessments and insurance coordination
  • Vendor COI (Certificate of Insurance) management
  • Regular legal updates and community advisories
Active conversation. Group of business people that working on the project in the office

Why Choose Us?

Portfolio Management Specialists

We manage multiple associations simultaneously without sacrificing attention to detail.

Customized Solutions Per Property

Each community receives individualized care—not a one-size-fits-all approach.

Streamlined Reporting & Board Visibility

Centralized access to financials, maintenance, and operational updates across your portfolio.

Proactive Maintenance Across the Board

Vendor consistency, cost control, and preventative strategies keep all properties running smoothly.

Technology-Enabled Management

Portals, dashboards, and communication tools streamline operations and resident engagement.

Local Experts with Broad Capabilities

Our team understands the specific needs of Florida communities—whether coastal, urban, or suburban.

Frequently Asked Questions

Can you manage properties with different reserve funding strategies?

Yes. We customize reserve and operating fund tracking individually for each community.

Will each association have its own financials and board?

Yes. Even under one management relationship, every community remains independent and compliant.

Can you help onboard new communities into our portfolio?

Absolutely. We offer full onboarding support, including document gathering, financial setup, and vendor transition.

Do you assist with shared vendor contracts across properties?

Yes. We help negotiate bulk pricing where possible without sacrificing community-specific needs.

What if one of our associations is self-managed?

We can customize lighter-touch services for self-managed boards within the portfolio framework.

Do you work with master associations and sub-associations?

Yes. We have experience managing complex master/sub structures with shared amenities and mixed governance.