Cooperative

Cooperative (Co-op) Property Management

Governance-Focused, Community-Driven Management

Support for co-op boards, shareholders, and communities through professional oversight and tailored service.

At Royale Management Services, we understand the unique structure and sensitivities of housing cooperatives.

Unlike condos or HOAs, co-ops require management that balances corporate governance with resident-focused service. From maintaining compliance and facilitating board decisions to streamlining finances and shareholder communication, our team ensures your building runs efficiently while preserving its cooperative values.

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Our Services

Board Governance & Shareholder Coordination

We help boards fulfill their duties with professionalism, transparency, and confidence.

  • Meeting planning, minutes, and compliance documentation
  • Annual meetings and shareholder communication
  • Proxy distribution, voting procedures, and recordkeeping
  • Corporate bylaw adherence and officer guidance
Financial Oversight & Budget Management

Our in-house team ensures accurate reporting and healthy reserve planning.

  • Monthly financial statements and shareholder assessments
  • Budget preparation and expense monitoring
  • Reserve fund tracking and capital planning
  • Audit preparation and annual financial disclosures
Maintenance & Building Operations

We maintain your building’s functionality and appearance through proactive management.

  • Preventive maintenance scheduling
  • Repairs, inspections, and vendor coordination
  • Common area upkeep and janitorial services
  • Emergency repair protocols and on-call support
Shareholder Relations & Support

We help build a respectful and engaged community through responsive service.

  • New shareholder orientation and move-in processes
  • Share certificate and document coordination
  • Resolution of disputes and inquiries
  • Communication portals for updates and notices
Rules Enforcement & Compliance

We enforce cooperative rules uniformly and respectfully, protecting the value and harmony of your building.

  • Routine building walkthroughs and compliance checks
  • Shareholder notifications and violation letters
  • Legal escalation support when necessary
  • Quiet enjoyment, renovation, and sublet policy enforcement
Capital Improvement & Project Oversight

We manage renovation and repair projects to extend asset life and minimize disruptions.

  • RFP management and contractor oversight
  • Timeline, budget, and permit coordination
  • Resident communication and project status updates
  • Final inspections and quality control reporting
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Why Choose Us?

Deep Understanding of Co-op Governance

We’re experienced in supporting boards of directors, managing share transfers, and navigating corporate governance.

Customized Financial Solutions

Our reports and budgets are designed for co-op structures—including maintenance fees, assessments, and reserve tracking.

Hands-On Support for Shareholders

We provide dedicated support to residents with a respectful, solutions-first approach that reflects your building’s values.

Regulatory and Legal Compliance

We keep your co-op compliant with state housing laws, corporate regulations, and municipal requirements.

Transparent Operations & Open Access

From meeting minutes to financials, we offer boards and shareholders access to all relevant documents via secure platforms.

Project Management You Can Trust

From façade repairs to elevator modernizations, we manage capital projects professionally—on time and within budget.

Frequently Asked Questions

What makes co-op management different from condo or HOA management?

Co-ops are corporations where residents own shares and lease their units. This requires a unique governance and financial approach—one we specialize in.

Do you assist with shareholder transfers or sublets?

Yes. We handle share certificate coordination, board approval processes, and sublet compliance tracking.

How do you work with the board of directors?

We attend meetings, prepare documents, enforce decisions, and provide administrative, financial, and operational support.

Can you assist with legal filings or corporate compliance?

Yes. We coordinate with legal counsel to ensure proper filings, annual reports, and bylaw adherence.

Are your services scalable for smaller or larger co-ops?

Absolutely. Whether you manage a 10-unit walk-up or a 200-unit high-rise, our services scale based on your needs.

Can shareholders view their account balances online?

Yes. Our portal allows shareholders to view balances, pay maintenance, submit requests, and receive building updates.